Art$Pay Member Annual Juried Show & Sale 2019 - November 8, 9; set-up on November 7

LOT42 Global Flex Campus, 80 Ton Room, 41 Ardelt Place, Kitchener

- Cut-off to submit up for juror’s review of up to 3 electronic images of artwork intended for the AP Annual, optional, $15 per artist, through PayPal
SEPT 25 - Jurors’ emailed comments on reviewed images back to artists
OCT 15 -   AP Annual Show Submissions to 6pm cut-off
OCT 25 -   Art selection notification sent by AP to artists
NOV 7 -    3 to 8pm - Art installation by artist, with optional juror consultation
NOV 8 -    5 to 6pm Interior Designers Preview Reception, TBD
6 to10pm - Opening Reception with SHORE
NOV 9 -    Noon – Preshow Activity, TBA
                  1 to 4pm - Show continues, followed by tear-down & sold-art pickup


  • Applicants must be paid-up Art$Pay (AP) members at the time of submission and exhibition

  • Visit for membership benefits, terms and to become a member

  • Original, current 2D & 3D artwork, digital works, installations (See FAQ 6.) 

  • Reproductions and prints must be limited in edition, 25 or fewer copies, each signed and numbered. Artist proofs are accepted.

  • Work submitted is to be generally identifiable as the same body of work

  • A range of artwork sizes and prices may be helpful for sales

Deadline is by 6:00 pm Tuesday October 15
by email to
Submitted artwork must be designated for this event; not sold in advance or substituted.
Only complete submissions received by deadline will be considered.
Late submissions will not be considered.

1. Email subject: “(Your Full Name) – “AP Member Annual Show”

2. Six to twenty (6-20) artworks submitted per artist, appropriate to the requested display space (see 4. below), with good quality jpg images; one to three images submitted for other than 2D work. If the images will exceed 2 MB, please upload your images to Dropbox, Google Drive or another file-sharing service and provide a link in the body of your submission email. See AP TOOLBOX for help

Images should be titled by number and last name (ex. 02_Smith)

3. An image list, in this order: image number, title, series numbering if applicable, year completed, medium(s) specified, dimensions in inches h x w x d, price including HST if applicable.

  • Include any special considerations important to the display of your work.

  • Include images of any display stands, plinths or equipment specific to the display of your artwork which you intend to include, with a brief explanatory description. AP does not provide these.

4. Attach to your email a one page PDF with:

  • Your full name, phone numbers, email and website addresses 

  • Display - please indicate your preference for an 8 foot or 10 foot wide display booth, or if you are applying to display on the open wall and therefore no booth is being requested. All booths are 8 feet high, with two ends wall, each 2 feet wide; for pictures and details see

5. Your presence is required to install the art, and during both exhibition dates and times.


  1.  All applicants will be notified of art selection by email on or by Friday October 25, 2019. The Artist Agreement will be attached with a deadline for return with a refundable $75 deposit, cash or cheque, which will be returned to participating artists at the exhibition closing. Some artists save their AP cheques to reuse for future events.

  2. Images submitted may be used by Art$Pay for event promotional purposes.

  3. Participating artists help with the distribution of event promotional flyers and social media posts.  

  4. Art must arrive ready to install, with proper hanging mechanisms; see FAQ 9.

  5. Artists do their own art installation with Juror consultation. The AP grid wall display system will be installed by a hired moving company. Artists will be asked to take down their booth at exhibition closing. 

  6. Artists handle their sales transactions.  

  7. Sold art remains as installed in the exhibition until closing at 4 pm on Nov.9.   

  8. Artists agree to pay 20% commission to Art$Pay on all sales at the closing on Nov. 9,  and on any sales and commissions received as a result of this opportunity for up to 30 days inclusive following the exhibition, payable when the artist receives payment. 


  1. Do I need to be present on both Nov. 8 & 9?

    Yes, to give the public an opportunity to engage with the artist, to talk about your work, process sales, and to take advantage of other opportunities which often happen as a result of events.  

  2. Why is such a big range of images being requested for submission, and why do I have to pre-select my display needs?

    The extended range of images is intended to accommodate members’ varied arts practices. Many artists find including works of varied sizes and price points helps with event sales.

    All selected art remains as installed for the duration of this annual exhibition and sale. A submission should include sufficient artwork to fill the pre-selected display area and to allow for the jurors’ selection process potentially excluding some of those submitted works.

    The pre-selected display booth helps jurors and AP plan the exhibition. If insufficient work is approved to fill a booth, the artist will be offered space on a common display wall.


  3. Why is there a deadline for art submission; why can’t I make art right up to showtime and bring in what I want?

    Many art shows require that the artists cover event expenses up front with application and event fees, providing and setting up their own display. These models involve significant time and financial risk for the artist. 

    AP takes a different approach, asking members in advance only to promise enough great juried art and their time - a reduced financial risk for the artist but high up-front for AP in covering event insurance, alcohol permits, hired movers to set up the display, equipment purchases and rentals, printing and graphic design, jurors’ fees, food, beverages, musicians …

     The AP reputation for great juried art and events has to be built, promoted and maintained. Otherwise those out of pocket AP expenditures don’t get covered by event tickets sales and the 20% sold art commission. 

  4. Can I sell my submitted approved artwork; bring in fewer works than approved, display the approved work in another exhibition, or substitute these with works not approved by the jurors? 

    No, by submitting you are promising that all approved artwork will be made available for this event. If someone is interested in purchasing, invite them to the event!


  5. Can I make or bring more work to replace ‘sold art to the art installation?

    No, not for this annual exhibition and sale. This is reflected in the range of images which may be submitted for approval and the submission deadline, which has been set as late as possible. 


  6. I’m interested in submitting 3D work, digital work or doing an installation. What’s involved? Please contact AP for more details if you are interested in displaying 3D, digital and installation work.


  7. What about the Fees and Commissions?

    There is no submission or event fee required from AP members to make a submission, or to participate in this exhibition.

    The $75 refundable deposit will be held only and will be returned except in the case of non-attendance or non-compliance. In those circumstances it will be applied against that artist’s event expenses.  

    The 20% pre-tax AP commission on sales and commissions helps to cover exhibition costs and to provide future AP member opportunities.


  8. Who installs the artwork in exhibition and provides the art labels?

    The artists provide their own art labels using the AP format in the Artist Agreement, and install their own work with optional Juror consultation, on a grid display system provided by AP.


  9. What’s provided by AP, and what does the artist have to provide?

    AP provides artist identification buttons, a name sign to hang over your work, the installed grid wall display system, hanging hardware and a hanging shallow shelf / basket 24” wide x 12” deep; suitable for small work, stacked unframed works, business cards, sales processing needs and intended to replace the need for tables. AP will email if extras of these are available. 

    With the predicted number of participants and guest circulation, it’s not possible for artists to have individual tables in addition to their booths, and displays need to be kept within the booth end walls parameters. Please contact AP if that is a problem.

     Art lighting is provided by AP.

    The artist provides their approved art with all 2D work prepared to hang from the display system hooks, art labels using the AP format in the Artist Agreement, a small stool or chair as needed, any display stands, plinths or equipment specific to their artwork is to be included in the submission and approved by AP.  

    With a black grid wall system, some artists prefer to display small or fragile works mounted on a larger board or sheet or to hang sheeting, fabric etc. behind their main back wall. For that planning, add 2” to the width of a 10 foot wide booth, and 1” to the width of an 8 foot wide booth to account for the booth support legs. Please do not hang backings on the side walls which may be shared in a line of booths, or assume working access behind the booth. Depending on final configuration, as needed AP will install black fabric between a row of back to back booths. Back booth walls are not shared.

  10. Who processes art sales during the exhibition?

    Each artist handles all of their own financial transactions and tracks sales on copies of their final image list, to use when calculating the 20% sales commissions owing to AP at the end of the event.


  11. Will there be an admission to this exhibition?

    Yes, to help offset expenses, the Friday opening reception will be a $25 ticketed event with $10 going to our event charity partner SHORE. That ticket price will include food and entertainment and is good for free re-admission on Saturday..

    A $5 cash admission will be required on the Saturday, with children 12 and under free. An event ticket purchased for Friday is good for free re-admission on Saturday.


  12. What is Art$Pay?

    An artist-run, non-profit organization, Art$Pay connects visual art practitioners with opportunities, community, and advocates for fair pay. The $35 annual member fee pays another practitioner to work on members’ behalf to do postings, website maintenance and communications. 

    Member benefits includes access to the display system at member rates, a Discount Card for use at Curry’s Artist’s Materials, Chapters Waterloo, THEMUSEUM, ZM Cycle & Fitness, Open Sesame and more, free art critique sessions in public galleries with paid professional art experts, art rental opportunities including The Centre In The Square, juried exhibitions and sales organized for members, notifications of posted jobs and Calls, subsidized workshops, monthly Meet-ups with organized Artist Talks, and other benefits at .


More details will be provided in the Artist Agreement

 Questions? Please contact Cathy Farwell, AP Manager at