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Walper Show 2017 Communications

The following is a list of all communications if you think you have missed important emails regarding the upcoming 2017 ArtsPay ArtShow at the Walper Hotel. Reminder to add info@artspay.org  to your Contacts or email address book so groups emails don’t go into Junk!  

Below is a numbered list of all the Walper show group emails sent by date, listed by Subject, from newest to oldest. The emails are below, with the same numbering.

1. June 3 - Out of the BOX … Meet Artspay! At The Walper Hotel - Nov. 10 & 11

2. June 4 - Out of the BOX … Meet Artspay! At The Walper Hotel - Nov. 10 & 11

3.  June 13- The Walper Show - Prints for Sale

4. June 19 - Walper Show Applications- Answers to today's questions!

5. July 7 - Artspay owning art display system for member use? Feedback please

6. July 7 -Walper Exhibition Start-up - Replies Requested ASAP or by July 13 please!

7. July 19/ 20 - Your Curatorial Advisor for Art$pay ArtShow!

8. July 29 - Walper Artist Display - Dimensions & Details Finalized!

9. Aug. 19 - Reminder - Working with your Walper Show Curatorial Advisor

10. Aug. 27 - Walper Show - Display Planning Considerations & Dates

11. Sept. 30 - Walper Show - Covering the back wall of your Display Booth

12. Sept. 30 - Walper Show - Posters & Invitation Coming - Explanations

13. Sept. 30 - Walper Show Posters

14. Oct. 10 - Walper Show - Art Labels and 'Sold Art' Record Sheet

15. Oct. 12 - Walper Show - Help Needed with Posters Please

16. Oct. 14 - Walper Signage - By Oct. 18 - Your Skills & Services being promoting?

17. Oct. 14 - Walper Show - 'Artists only' Wi-Fi Provided by Walper

18. Oct. 16 - Deadline to Submit Images of all Walper Art - Thursday Oct 19

19. Oct. 20 - Skills & Services for Walper Signage - One New Category! - Sun. Oct. 22 Cut-off

20. Oct. 21 - Walper Show- Clarifying Tickets & Two Art Talks

21. Oct. 24 - Walper - Show Info & Artist Checklist Nov. 9, 10, 11


1. June 3 - Out of the Box… Meet ArtsPay

Out of the BOX … Meet Artspay! At The Walper Hotel - Nov. 10 & 11  

The Walper Hotel is hosting this exciting unique event for the Artspay artists. This two day event takes over the second floor of the hotel as all of this talent is collected together for the community!

Deadline for Artist Participation Commitment is June 29, 2017 by end of day

  • All eligible artists must submit a signed hard copy of the attached Artist Agreement and a refundable deposit; with some exceptions. See details in the attached Artist Agreement.
  • *Important - any earlier emails or ‘expressions of interest’ in participating does not replace this submission.
  • Artists new to these events- Artspay will help you meet requirements, and an optional mentoring system will be organized after June 29th. Not to worry!

Artist Eligibility

1.      By end of day June15, 2017: Visual artists must have fully completed the Artspay Get Listed requirements, including the on-line submission form, one Artspay approved jpg art image, and have paid the $30 annual listing fee. 

2.      All art for display and/or sale must be original fine art approved by an assigned professional curator in order to maintain exhibition standards. Displaying a current body of work, with pieces that relate to each other, is highly recommended.

3.      Limited editions are not to exceed 10 in number. Reproductions and functional works are not eligible for this event.

4.      In addition to their art, artists may also choose to present their Skills & Services as listed on Artspay. Conditions are outlined in the attached Artist Agreement.

5.      Artists must be in attendance with their display for specified event dates and times listed below.

6.      More details are in the attached Artist Agreement.

Artist Fees and Commission
There is no artist fee. Instead 20% of all event sales go to Artspay to cover expenses and operating costs. This is payable at event closing on Nov.11 and refundable deposits will be returned at that time, with exceptions noted in the Agreement. 

Event Schedule

June 15      Deadline for Artist Eligibility
June 29      Deadline for Artist Participation Commitment
Summer   Optional Curatorial Consultation (by early September is suggested)
Sept. 29    Due: one electronic art image for event promotions to info@artspay.org
Oct. 19        Mandatory Curatorial Consultation; electronic submission deadline of all images of work  intended for display, for curatorial approval
Nov. 2         Deadline for Curatorial feedback on above
Nov. 5         Due: an Artspay form (provided) listing all works to be displayed by title, dimensions and price to info@artspay.org 
Nov. 9         3-9 pm, art installation by artists during that time period; no alternate times possible
Nov. 10       7-9:30 pm ticketed event reception; by invitation. Artists present    
Nov. 11       Morning talks relevant to event objectives; hosted by local and Toronto private galleries, TBA. Artist presence optional
1-4:30 pm   Artspay event: Artists present, General Admission $5, Children Free
4:30-5 pm   Sold art pick-up following closing
4:30-7:30 pm   All art & belongings removed; no alternate times possible

Volunteers
Your help will be needed and appreciated! A future email will be coming on that, including a request for experienced artists willing to help developing artists through the event.

Questions?
Please read the attached Artist Agreement for more information.
Contact info@artspay.org well in advance of all deadlines. Close to 70 artists are now listed! 


2. June 4 - Out of the Box… Meet ArtsPay! At the Walper Hotel Nov 10 & 11 with added notes on Functional Work

A clarification to artists who also produce functional work and are wondering about inclusion of that aspect of their practice for sale in the Walper show. 

The focus of Artspay and this exhibition is on fine art. Functional work is not included on the Artspay "Get Listed" Form currently, or for sale in this exhibition which is introducing and branding Artspay for the public. Otherwise the public and other artists making functional work who are not eligible to list on Artspay will be confused.

Functional items and classes may be part of "Skills & Services" you offer so the display and promotion of this aspect of your practice is something you'll work out with your Curatorial Advisor, but will not be included in your hung display.

With your Curatorial Advisor you'll be able to plan, for example, a table top-display of some samples, printed info on your classes, how to make contact to buy, or to register for classes, upcoming showso purchase, a video, slides .....

Out of the BOX … Meet Artspay! At The Walper Hotel - Nov. 10 & 11  
The Walper Hotel is hosting this exciting unique event for the Artspay artists. This two day event takes over the second floor of the hotel as all of this talent is collected together for the community!

Deadline for Artist Participation Commitment is June 29, 2017 by end of day

  •  All eligible artists must submit a signed hard copy of the attached Artist Agreement and a refundable deposit; with some exceptions. See details in the attached Artist Agreement.
  • *Important - any earlier emails or ‘expressions of interest’ in participating does not replace this submission.
  • Artists new to these events- Artspay will help you meet requirements, and an optional mentoring system will be organized after June 29th. Not to worry!

Artist Eligibility

1.      By end of day June15, 2017: Visual artists must have fully completed the Artspay Get Listed requirements, including the on-line submission form, one Artspay approved jpg art image, and have paid the $30 annual listing fee. 

2.      All art for display and/or sale must be original fine art approved by an assigned professional curator in order to maintain exhibition standards. Displaying a current body of work, with pieces that relate to each other, is highly recommended.

3.      Limited editions are not to exceed 10 in number. Reproductions and functional works are not eligible for this event.

4.      In addition to their art, artists may also choose to present their Skills & Services as listed on Artspay. Conditions are outlined in the attached Artist Agreement.

5.      Artists must be in attendance with their display for specified event dates and times listed below.

6.      More details are in the attached Artist Agreement.

Artist Fees and Commission
There is no artist fee. Instead 20% of all event sales go to Artspay to cover expenses and operating costs. This is payable at event closing on Nov.11 and refundable deposits will be returned at that time, with exceptions noted in the Agreement. 

Event Schedule

June 15      Deadline for Artist Eligibility
June 29      Deadline for Artist Participation Commitment
Summer   Optional Curatorial Consultation (by early September is suggested)
Sept. 29    Due: one electronic art image for event promotions to info@artspay.org
Oct. 19        Mandatory Curatorial Consultation; electronic submission deadline of all images of work intended for display, for curatorial approval
Nov. 2         Deadline for Curatorial feedback on above
Nov. 5         Due: an Artspay form (provided) listing all works to be displayed by title, dimensions and price to info@artspay.org 
Nov. 9         3-9 pm, art installation by artists during that time period; no alternate times possible
Nov. 10       7-9:30 pm ticketed event reception; by invitation. Artists present    
Nov. 11       Morning talks relevant to event objectives; hosted by local and Toronto private galleries, TBA. Artist presence optional
1-4:30 pm   Artspay event: Artists present, General Admission $5, Children Free
4:30-5 pm   Sold art pick-up following closing
4:30-7:30 pm   All art & belongings removed; no alternate times possible

Volunteers
Your help will be needed and appreciated! A future email will be coming on that, including a request for experienced artists willing to help developing artists through the event.
Questions?
Please read the attached Artist Agreement for more information.
Contact info@artspay.org well in advance of all deadlines. Close to 70 artists are now listed!


3. June 13 - The Walper Show - Prints for Sale

Additional framed or unframed copies of limited edition original work having no more than 10 signed and numbered editions in that series my be offered for sale at the show, subject to approval by the Curatorial Advisor. Everything on display must be approved.


4. June 19 - Walper Show Applications- Answers to today's questions! 

All that's needed by June 29th is your signed agreement and $30 refundable deposit.
 You have tons of time to decide your work! 
 An optional consultation can happen sometime in late summer, early fall; see Section 3. in the attached agreement.
 All art images are due Oct. 19, with just one on Sept. 29  for promotions; see Event Schedule in the attached. 
 If you're getting this email you are paid up and eligible to participate!
 June 15th was the deadline to get listed on Artspay to be eligible.


5. July 7 - ArtsPay Owning Art Display System for member use? Feedback please

Within the next couple of days, could you please reply with ‘non-binding’ answers to two questions below?

1. Yes or No - Would you potentially use the art display system described below sometime?  
2. Yes or No - Would you and/or family & friends be willing to help with the loading and set-up of this system for Artspay events in which you’re a participant?  

The explanation …

Artspay is exploring the feasibility of buying a free-standing grid wall art display system for the Walper Show. The system would then be available to Artspay artist members and their arts groups & organizations for short term use at a nominal rental fee.

It makes sense to have an inexpensive display system readily available locally, to facilitate more great local art exhibitions and events and artist members' participation in other opportunities. It’s fairly simple to assemble I understand, but unlike the rental situation, artists’ help would be needed every time it’s used.

The rental fee isn’t known yet but will be just enough to cover insurance, storage and replacement costs. Transportation would be the renter’s responsibility.   

This link https://www.uline.ca/BL_453/Gridwall-Panels-and-Bases gives some idea of the components of this durable, strong metal grid system, with 2’x 8’ panels connected in various configurations with various bases, connectors and specific hanging hardware. Each panel is 2’w x 8’h and weighs about 23 lbs.

The left side of the right picture below, with the caption “Gondola Base” is a variation, again just for the idea, and not exactly what is planned for the Walper where each artist’s booth involves 7 panels, with 5 across the back to create the 10’ wall. To see more pictures Google “grid wall art display.


6. July 7 - Walper Exhibition Start-Up! Replies Requested ASAP or by July 13 please! 

THIS IS ONE BIG SHOW! It’s so exciting that 48 fabulous local artists will exhibit together at the Walper! I have to admit that it’s also a little scary for the AP Admin and Organizer to think about managing communications with 48 artists along with other Artspay business.

HELP! With a group this large, your help with communications is critical please. It all about time and hassle – which takes away from art making! So please ...

  • Read emails and attachments completely
  • File for your easy reference
  • Reread above before emailing questions to Artspay (AP)
  • Respect deadlines & requests for feedback  - exceptions are not possible with 48 people

Attached is the updated list of 48 participating artists, the Artist Agreement (AA) for on-going reference, and the advance promotional flyer to use for putting your guests on notice to ‘Save the Date’. An official poster-invite will be released in late Aug. or early Sept. and officially it’s the Artspay Artshow - thanks nik harron!

CURATORIAL ADVISORY TEAM UPDATE - See the AA Item 3. “Curatorial Advisor Consultations”

The role of the Curatorial Advisor is really as Mentor, to help each artist as needed, and therefore help the entire group to show our best.
Artspay invited the 8 local public galleries to participate as the AP Curatorial Advisory team, to strengthen connections with each other and with more local artists.

YOUR REPLIES to these numbered questions provide essential event planning info and are requested as soon as possible, by July 13 at latest. AP will fthen ollow-up. Just reply by question number with your yes or no beside it, thanks  

1. YES or NO - Do you plan to take advantage of the optional First Consultation? See AA item 3. Curatorial Advisors Consultations
 If YES, are there any dates/ time concerns for you? 
2. YES or NO - Do you intend to also have a table-top display of your ‘Skills & Services’ at the Walper? Tables of various sizes & cloths are available from the Walper.
3. YES or NO - Do you require an electrical outlet for your display at the Walper?
4. YES or NO - Do you need the full 10’ x 8’ high display booth? See AA item 2. Display
More space isn’t possible given the numbers but a smaller space is possible.
5. YES or NO - Do you plan to exhibit freestanding 3D artwork (for floor or plinths), or artwork not in a ‘traditional’ 2D hanging format, such as a canvas, board, or frame? See the AA Item 2. Display
6. YES or NO – I can help set-up the display system (if it is purchased by AP).
7. If YES in 6.  -  The display system set-up may be evening Wed. Nov. 8 and / or only from 9 am - 3 pm on Thurs.Nov.9 which is the confirmed time.The Walper is to check that Wed. Nov. 8 evening is available
a) What times are you available for both dates? Please hold both for now.
b) Number of family & friends who will help; for both dates?
8. YES or NO – I can help dismantle the display system on Sat. Nov. 11 at 7:30 pm.
9. YES or NO – Do you have the use of a vehicle to transport the 2’ wide x 8’ long panels to a KW  storage location?  


7. July 19/20 - Your Curatorial Advisor for the ArtsPay Show

This is a group email to all of the artists who will be working with Curatorial Advisor (CA):
*Name of Curatorial Advisor and email address*
I’ll follow up individually with anyone who included questions or comments in their replies to my gmail with the 9 questions.
*Below - important new items, updates and reminders!*
 
What to expect from your Curatorial Advisor
The Curatorial Advisors are busy people who have kindly volunteered their time and expertise. Please show appreciation by respecting deadlines and communication guidelines. Expect up to two weeks for a reply.
 
Consultations are to be initiated by the artist by email. The actual consultation may be on-line, over the phone and/or in a physical meeting, as preferred by that Advisor whose job is basically to help each artist show their ‘best’ work in the best possible way. The process has evolved to be more of a mentoring approach, similar to a critique session.
The First Consultation is optional, but it is recommended that artists email a few samples of their artwork intended for display to their Advisor as soon as possible (over the summer, early September ) to take advantage of this optional consultation for direction and advice, and to avoid ‘disappointment’ on Oct. 19. Your CA has been notified of your decision. Please contact them if you’ve changed your mind.
The Mandatory Consultation is by Oct. 19 or sooner if possible. This submission includes everything the artist intends to display, submitted electronically, for their Advisor’s feedback.
Guidelines for Consultation Emails: (See item 4. in the attached Artist Agreement for details)
Attach to your email a high resolution jpg image of each artwork to be discussed. In the body of your email include your full name and phone contact. For each image attached, include the title, year completed, dimensions in inches, medium, price, any important details, your CV and website if possible, and any questions or concerns you may have for your CA. Submissions for ‘Skills & Services’ are to be worked out by the artist and CA.
 
CA Feedback: The CA may comment on strengths and weaknesses in your work, offers suggestions for further development, which pieces should be included in the Walper exhibition for a strong showing, and the amount of work which might be effectively exhibited. Other topics for consultation, if applicable, may include how to best display all of your works, pricing, public safety concerns with 3D displays, and table top-displays of “Skills & Services”.
 
When you need to contact ArtsPay
The CA does not approve plinths, proposed changes to the standardized display system, and requests for extensions, exceptions or changes to any part of the Artist Agreement.

Walper Display Details:
 Lighting:
The Walper lighting needs to be supplemented for our art exhibition. Artspay is working with a professional lighting consultant to do this for our show. The most effective way is to generally increase the illumination levels in each room, using a system of trusses. This will require most of the available circuits, with the remainder needed by those artists requiring power to exhibit work.
 
Black Wire Grid Wall Display System
·Please note that for each artist, the maximum and only hanging display area possible is a shallow u- shaped booth 10’ wide and 8’ tall, with 2 side panel walls 8’ tall. The side walls dimensions might be 1’ or 2’, to be confirmed. It is not possible to hang directly on the walls.
·One small shelf or shallow basket suitable for business cards etc., to hang on a side wall for each artist is also being explored.
·Picture hooks compatible with this system are provided; see attachment. In mid-October you’ll be contacted for an estimated number needed for your display. 
 
Artist Name Signs and Buttons
A hanging name sign and identifying button for each artist will be designed and printed by Artspay.
 
Art Labels
Artist Name
Title, Numbering in Series (for limited edition work only), year completed
Dimensions in inches (h x w x d)
Medium - include details of mixed media work
Price (includes HST if applicable?)
Installment plan available – (Add a note only if this is something you want to offer.) 
 
Plinths
The artist provides their own plinths. Please contact Artspay for approval by Oct. 19 and not your CA. This is a change from the attached Artist Agreement.
 
Artwork
How much to display?
Measure a 10’ width of wall in your house that has art on it, to get a sense of what amount looks ‘good’ spatially. Your display wall is 8’ high. Map out your artwork on graph paper or use the computer. Leave room for art labels.
This show will not be using a ‘salon style’ of hanging, a term which refers to work hung side-by-side and one over another, from the top to the bottom of the grid wall.
 
Sold Work and Delivery Timing
Can a purchaser take home their work before Sat. show closing?  It’s up to each artist to decide how best to manage that with their purchasers, on an individual basis. Your display shouldn't be bare, have holes or ‘sold’ art replaced with 'inferior' work.  ‘Sold’ art taken before show closing needs to "be replaced with other curatorial approved work"; see the Artist Agreement
 
Additional copies of limited edition original work
Framed or unframed copies, having no more than 10 signed and numbered editions in that series, may be offered for sale.
 
Functional Work, Skills & Services  
The focus of Artspay and this exhibition is on fine art. Functional work is not included on the Artspay "Get Listed" form currently, or for sale in this exhibition which is introducing and branding Artspay for the region. Otherwise the public and other artists making functional work who are not eligible to list on Artspay will be confused.
 
Functional items and classes however may be part of the "Skills & Services" you offer so the display and promotion of this aspect of your practice is something you'll work out with your Curatorial Advisor, but will not be included in your hung art display.
 
A table top-display may include of some samples of functional work, info on upcoming shows to purchase, printed info on classes you teach, examples of consulting work done, or websites designed, commercial photography sessions, how to make contact to buy, or to register for your classes, video, slides .....


8. July 29 - Walper Artist Display – Dimensions & Details Finalized

For your Walper display planning ...

Artist booths are all black, with the grid wire panels having 3" openings. This is important when planning your hanging locations as the hooks move in all directions in 3" increments. Hanging hardware will be provided and art work needs to be wired to hang; see the Artist Agreement. These hooks are 1" wide so there is some wiggle room from side to side within the 3" grid opening but not up and down; see attached.

Each artist booth is 8' tall and 10' 2" wide, with 2' wide side walls panels to form this u-shape booth. In most cases the side panels are common to two booths so are being used on both sides. The back walls are not shared.

To make each booth stable, two 60" tall T-legs, each 1" wide, are installed in the back wall on either side of the middle third panel. These T-legs have a 12" foot extending behind and into the booth on the floor. Their 1" width adds the extra 2" to the 10' wall span, and does create two 1" openings which shouldn't pose any problems; just so you know. The legs themselves are not very noticeable.

New! Each artist has a hanging black shallow grid wall shelf / basket 24"w x 12"d x  4"h sides to hold your business cards, Artist Statements, brochures etc. If concerned about the openings in the shelf bottom, you may want to plan to cover it with a solid black cardboard or foam core base.

Some artists have asked about covering their booth with a solid backing. Yesterday it was made obvious that a solid covering on the 2' x 8' common side panels would visually interrupt one of the few elements that provide some visual uniformity for this large group show so that won't be possible.

The 10' 2" back wall may be covered, however the design challenge in mounting a solid covering is planning for the hooks. One artist is considering painting pieces of wired Masonite to hang on the grid wall, with artwork mounted  on top of the Masonite. Another idea is to hang black fabric behind your back wall panels to minimize the grid look if that's a problem for you. If you are planning to cover your grid wall, please be sure to first contact both ArtsPay and your CA with your plans for approval. That request goes for plinths as well please.

As mentioned is an earlier email, the general lighting in every room of the venue is to be increased for everyone. That will take most of the available circuitry so individual art lighting won't be possible.

I'll be in touch shortly with those artists who indicated a need for display tables or a power source. I wanted to finalize the purchases of the hanging display shelf and general lighting improvements before following up with each of you, in case these details make a difference to your needs.

The next step will be to assign individuals to booth locations based on those special requirements.  


9. Aug. 19 - Reminder - Working with your Walper Show Curatorial Advisor

Hi Walper artists!
On July 20th everyone should have received the email with the name of their Curatorial Advisor (CA) and contact info. Please let me know if you did not.
 
Each CA has been given a list of 7 or 8 artists' names, and an indication of those wanting a First Consultation. If you are one of those artists, please email your Advisor soon to plan that consultation. The CA's do not have your addresses and are expecting to hear from you. They want to plan with you to be sure they leave enough time in their Fall schedules to be helpful and each CA will have their own preferred way of working. 
 
The Mandatory Consultation is by Oct. 19 but can be anytime before. Again, please email your CA well in advance to make contact and to plan, even if it's weeks out.

Reminder - Important Dates  - Artist Agreement (AA) attached
Summer Optional Curatorial Consultation (by early September is suggested); See Item 3. AA
Sept. 29 Due: one electronic art image due for event promotions to info@artspay.org See Item 4.AA
Oct. 19 Mandatory Curatorial Consultation; electronic submission deadline of all work
intended for display for curatorial approval; See Item 3.AA


10. Aug. 27 - Walper Show - Display Planning & Considerations

Below are date reminders and art display info for your planning.
Sept. 29 - one art image due, less than 1 MB, to AP for promotions. Images of CA approved show work preferred. See AA for submission details.
Oct. 19 - artist deadline for CA mandatory review, see Artist Agreement AA.
Thurs. Nov.9: 
9 am to 3 pm  - Art Display Construction at Walper by  AP Volunteers; time confirmed. Hotel access is not possible earlier.
*Lots of help is needed* so please set aside all or any of that time possible. Your friends and family helpers are welcome, and not all jobs involve lifting; more on that soon.
3 pm to 9 pm - Artist Art Installation
No other time is possible; see AA. Watch later in September for an email with details and to schedule arrival times for unloading.

A summary is below for planning your Walper display. Please refer to the Artist Agreement AA for more details.

Curatorial Advisor (CA)
By now everyone should know the name and email address of your Curatorial Advisor. It's up to each artist to email your CA to plan for your review. If you haven't gotten in touch yet, please email your CA soon so that your CA can book time for you in their busy fall schedules.
Your Advisor needs to discuss all artwork that you plan to display, including work to be substituted for sold work (if you plan to let purchasers take the work before the show closes), and your Skills & Services display if applicable. Your Advisor is in charge of all things art related.

ArtsPay handles all else - plinths, power and table requests. To maintain a professional looking show, ArtsPay will provide lighting and all tables, cloths & chairs. If you indicated that you need power or a table, please check that you have answered a separate email from ArtsPay sent some time ago. If you plan to cover or put up a backing on some or all of the grid booth, a reminder that the side panels are not to be fully covered from floor to top with backing. Please email AP to discuss if unsure.

Planning Your Display

A Well-Spaced Display- not Salon Style: "Salon-style" refers to the hanging of art fairly close together, from the bottom to the top of the grid wall. In a show of this diversity and with the amount of art being displayed, this hanging style can create an visually confusing and overwhelming appearance. If you're unsure about your display, map it out, even tentatively, or with a couple of variations, to discuss with your CA.    

Booth: Your black wire 'grid wall' booth has a main wall 10' wide x 8' high, and two side walls of the same height and 2' wide. The grid square openings are 3". You will be provided with hanging hooks that span that 3" opening, and connect tonto the top and bottom wires of that opening. It's best if work is wired for hanging unless you are very good at figuring out how D rings can work. Any concerns, please contact me  

Artist Signage: Plan for space at the middle top of the main wall for your Artist Name Sign and an AP code sign, both approximately 6" high and 2 -3' wide depending on amount of info specific to you. The AP Code sign, still under design, will indicate your practice level, and all Skills & Services offered so that a visitor using the Exhibition Guide printed hand-out and looking for example, for a commercial photographer will know to look at booth signs with, for example, a red dot beside the artist name.
 
Hanging Shelf: Plan for a hanging shelf, same material as the booth, 24"w x 12"d x 4" high side suitable for business cards, Artist Statements, brochures, etc., and placed wherever it works best within your display.

Additional Storage and Sales Areas: There will be a secure storage room for additional art & materials, and areas provided for event sales transactions. The idea is to reduce the amount of tables beyond those needed by some artists to exhibit their Skills & Services, which are not part of the hanging display.
 

11. Sept. 30 - Walper Show - Covering the back wall of your Display Booth

Some artists are intending to covering the back wall of their display booth; dimensions 10' 2' wide x 8' high wide. Your 2 end walls don't get backing - these are shared with another artist; your back wall is not.
The hanging hooks must attach to the grid top and bottom, picture attached, so the challenge is getting the hook through the backing.

  • If the hook is on top of the fabric, the fabric may pucker and the hook not hold to the grid, hold the weight.
  • Some are thinking of mounting their artwork on sheets of painted Masonite or foam core, and hanging those sheets.
  • I'm investigating a non-rumpled paper covering, so that I can poke holes for the hooks through a thin material.

 I haven't used this system and hooks before. After I get the show invites out, I plan to experiment and will report back.

12. Sept. 30 - Walper Show - Posters & Invitation Coming - Explanations

Hi Walper Artists!
This is the first of 3 emails.Three versions of the poster will be sent: for emailing, print and social media.
The Eventbrite invitation, coming next,  won’t go public until this Wed. Oct. 3 after noon to give you a few days to get it out to your own guests first. Please take a look at the Eventbrite site and attached poster - all of the info is there.

Just to explain a few a few main points:

This show is a ticketed event to reinforce that the work visual artists do has value, other art forms charge admission and these events are costly to mount, even with sponsorship. The ticket costs are nominal. All ticketing is done through the Eventbrite link, now very user friendly . Everyone attending must buy a ticket with a few exceptions (sponsors & CA's).

Fri. is $10 by advance ticketing only. No purchase at the door, or through Art$Pay.  Purchase is only through Eventbrite. The 450 available tickets are sold for 3 entry times and the reception has been extended to 7- 10 pm to manage guest circulation.

The Fri. reception ticket price includes food catered by the Walper Hotel, music by Juneyt, cash bar, first access to see and buy art, free access to one of two Sat. Art Talks  (registration required, limit 40, open to artist if spots are left). We're working with the BIA so that a ticket gets discounts and deals at participating Downtown Kitchener restaurants and businesses.

Sat. is $5, with children 12 and under free. Ticket gets entry to the show, the Art Talks and discounts as mentioned above. The Walper plans to open a coffee shop (for purchase) on the second floor. Advance tickets purchased through Eventbrite for 4 entry times will be given priority event access over cash at the door. Only Sat. has a cash admission at the door but no credit or cheques. The venue has a 600 person capacity at any one time, monitored by a volunteer.
Please encourage people to subscribe to the Art$Pay mailing list. It makes communications so much easier!

13. Sept. 30 - Walper Show Posters

Hi, attached are 3 versions of the larger Walper Show poster - a pdf for emailing, a Press or Print version, and one for social media.
Email Zana info@artspay.org if you need anything else, and for versions suitable for a Mac.
A huge thanks to designer nik harron who did a *fabulous job* of fitting a lot of info in and making it look great!
Images from the website were used. The promo images are intended for other purposes, Share, print and post!
Please help to promote the show- early!-  for everyone's benefit.
ArtsPay will have two size of posters printed over the next week or so, available for distribution and will be in touch when those are ready.
Best,
Cathy
Download JPEG Poster here.
Download PDF Poster here.
Download PNG Poster here.

14. Oct. 10 - Walper Show - Art Labels and 'Sold Art' Record Sheet

1. Art Labels- Due Nov. 9
Artist produce their own labels for all Walper artwork to be displayed, including any CA approved work to replace 'Sold work' if you're doing that. On November 9 please bring your printed labels and scotch tape (or whatever removable mounting supplies you use) to mount your labels during art install.

All Walper art labels should use this format please :
Artist Name
Title, Numbering in Series ( for limited edition work only), year completed
Dimensions in inches of unframed work (h x w x d)
Medium - include details of mixed media work
Price - note that the price includes HST if applicable
Installment plan available - optional - add only if this is something you want to offer
 
Need Help? Suggestions
Links to label info on www.artspay.org  - Artwork Labels & Business Cards
https://artspay.org/exhibiting
https://thepracticalartworld.com/2014/06/18/examples-of-artwork-labels/
Avery Name Badge Inserts 05390 for art labels, with preset layouts available on-line ( available at Staples)
Use the Art$Pay Private Facebook group to ask for ideas

2. 'Sold Art' Commission Fee Record Sheet - due Nov. 5 & Nov. 9

Attached is a workable form to be completed after your Walper Show artwork has been finalized with your Curatorial Advisor.
Download .doc form here.
Download workable .pdf form here.

Nov. 5 - Due electronically to info@artspay.org  - Please email with Subject: (Your last name) - Art$Pay Sold Art Commission Fee Record
Nov. 9 - Bring Two printed copies and a pen to art install. You keep both copies at your booth to fill out during the event.

These two completed forms, a copy for you and one for AP, are intended to speed up Tear-down for everyone on Nov. 11. A number of volunteers will circulate at closing to finish the accounting with you at your booth as you pack up. Commission fees are payable before leaving that day ( details in attached ) with the exception of any work commissioned by Dec 25/ 17 as a result of your participation in the Walper Show. That fee can be paid when payment is received.

The rationale for fees on commissioned work  -  it was pointed out that the price or subject matter of some artists' work may more often result in commissions than in event sales at the Walper. the 20% fee goes to cover Walper event expenses and future AP operating expenses so this approach is fairer to all Walper artists.  
 

15. Oct. 12 - Walper Show - Help Needed with Posters Please

Attached is a list of poster locations. Suggestions are welcome.
Highlighted destinations are being done.Any help with the remainder would really be appreciated!
We have full page posters and also flyers for places that will only take a countertop pile.
Please let me know locations you will do so that people don't waste time going to the same places and we can make a plan to get you the posters. 
I've attached print versions for both the full page and the flyer in case it's only 1 or 2 and you don't mind printing that yourself.  
 

16. Oct 14 - Walper Signage - By Oct. 18 - Your Skills & Services being promoting?

By Wed Oct. 18  please...
Email info@artspay.org a list of the Skills & Services that you will be promoting at the Walper. For this event it might not include all of your category listings.
The link https://artspay.org/skills-services  takes you to that Directory page
The Walper Artist Name signs will indicate these using a code; colored circles or letters on the sign; and the event guest guide will explain the code. Any suggestions for 10- 12 different removable indicators?
 This info is for graphic design purposes. On Nov. 9  at art install each artist will add those code symbols to their own name sign; both provided that day.

17. Oct. 14 - Walper Show - 'Artists only' Wi-Fi Provided by Walper

A few have asked about internet at the Walper.
The hotel has kindly offered to set this up for just artists to prevent sale transaction issues and website loading delays. That password will be provided closer.
They will set up a second Wi-Fi for event guests and that info will be on a sign at the event reception.

18. Oct. 16 - Deadline to Submit Images of all Walper Art - Thursday Oct 19

Hello Walper Artists!
Just a reminder that the deadline to submit all images of your proposed Walper artwork to your assigned curatorial advisor is this Thursday Oct 19th.
Curatorial advisors will reply to you by November 2nd which artworks are confirmed to be in the show. This deadline is to ensure that the amount of art for review is balanced and spread out for these busy individuals who are balancing their own professional practice and workloads alongside us.

This deadline doesn't apply to those artists who have already met with their CA'sand /or shown their work, and have approval.
It does apply if you took advantage an early optional consultation but your CA hasn't seen all of your Walper work.
Images don't have to be high quality - just so the CA can see what you have planned.
Questions, concerns?  Contact your CA to plan a solution together.

19. Oct. 20 - Skills & Services for Walper Signage - One New Category! - Sun. Oct. 22 Cut-off

By Sunday night please -
I need to know all of the Skill & Service (S&S)  listings that you plan to include on your Walper name sign so those categories get into the Visitor Guide flyer; see email below. First thing Monday morning that info goes to the designer so no additions will be possible after Sunday night, sorry.
New category by request!  "Commissions - Corporate and Public"
Let Zana know if you want to add that onto your existing list.
Otherwise please include only those categories already listed in the Directory "Skills & Services". The linkhttps://artspay.org/skills-services  takes you to that Directory page. Art Rental will be a focus at the Walper Art Talks.
I have to group S&S headings under larger umbrella names such as "Commissions" for the Walper Name signs as I can't find 30 different colored stickers! You'll be putting your own sticker indicators on your name sign as part of Nov. 9 art install - both provided - and those categories will be further explained in the Visitor Flyer Guide, for example "Commissions- Portraiture, Public & Corporate etc."

By Wed Oct. 18  please...
Email info@artspay.org a list of the Skills & Services that you will be promoting at the Walper. For this event it might not include all of your category listings.
The link https://artspay.org/skills-services  takes you to that Directory page
The Walper Artist Name signs will indicate these using a code; colored circles or letters on the sign; and the event guest guide will explain the code. Any suggestions for 10- 12 different removable indicators?
This info is for graphic design purposes. On Nov. 9  at art install each artist will add those code symbols to their own name sign; both provided that day.

20. Oct. 21 - Walper Show- Clarifying Tickets & Two Art Talks

The two Nov. 11 Art Talks happen at the same time from 12- 12:45 pm - on purpose. It’s a choice, and not geared for children.

  • The Talks focus on different topics and will likely attract different guests.

  • The hotel is functioning and guests need access to those spaces for breakfast before set-up can happen.

  • The two Talks bring in about 80 guests immediately and get a nice buzz happening right away with others when the doors open.  

  • No one has to wait around for the show to open, as would be the case if the Talks were staggered. 

  • And if someone missed a Talk they wanted to hear, hopefully they’ll come back next year!

A ticket from either Fri. or the Sat. or your Sat. cash admission gets you into the Talks for free. Pre-registration by all is required; instructions on webpage at www.artspay.org  
If artists want to attend, Zana will keep a waiting list and we'll let you know if there is space after the Fri. night guests have chance to register; either later that night or Sat.  by 9 am.
If a guest wants to go to the show both days, they need to buy a ticket / pay cash for both days.
Only the 48 participating AP artists, event volunteers and children 12 and under do not have to buy tickets. Everyone else does - partners, helpers, spouses, family, the mayors...  and even Chair Seiling!

21. Oct. 24 - Walper - Show Info & Artist Checklist Nov. 9, 10, 11

Two weeks from tomorrow the art goes up!
 
The attached info is for your reference, for whenever you’re ready but any questions before the busy Nov. 6 event week begins would be appreciated, thanks!
 The first resource for info is https://artspay.org/walper-show-2017-communications to find all Walper artist communications.
 
Attached:
Two photos of Halls Lane: parking on left is Walper Valet, for Art Install short term parking. White door on alley right is the Walper Loading Dock. Photo 1. Photo 2.
The Walper Hotel Second Floor Plan
Walper Artists - Checklist for Nov, 9, 10, 11
Walper Artists  - General Show Information  
 
Event Schedule
Nov. 2 - Consultation and approval complete today with your CA
Nov. 5 -  due electronically -  Art$Pay ‘Sold Art’ Commission Fee Record
Nov. 8 -  Display system delivered that evening to the Walper with Volunteers’ help
Nov. 9 -  9-3pm Display system installed, 3-9 pm art installed.  See Checklist attached
Nov. 10 - Opening Reception from 7- 10 pm. Artists please arrive 6:30 pm to prevent lobby congestion with guests
Nov. 11-   12-12:45 pm Art Talks, entry 11:30 pm. Interested artists can email to be on wait list
                   1-4:30 pm Show Opens Artists please arrive at 12:30 to prevent lobby congestion
                   4:30- 5 pm optional ‘Sold Art’ Pick-up
                   5:00 Tear Down – See Checklist attached
 
Artists Helping with Display Booth Set-Up  - Thurs. Nov 9th at 9 – 3 pm      Artists in red unconfirmed
Cathy Amos (with 1 helper?)
Marion Anderson
Jim Blomfield
Michele Braniff  (9-11:30)
Sandra Bray ( noon- 3 pm)
Susan Campbell (1 Helper)
Dominique Cinq-Mars Delay
Carolyn Dix
Sanela Dizdar (with 1 helper)
Mark Essner (with 1 helper)
Cathy Farwell (with 1 Helper)
Anne Filiatrault
Amy Ferrari (with 1 helper)
Carina Francioso
Jan Fretz
Jennifer Gough
Maria Holland (with 1 helper)
Debra Lengyell
Jack Jackowetz
Shannon Kennedy
Heather Kocsis
Zana Kozomora
James Nye
Christina Preece
Michelle Purchase
Roslyn Ramsay
Bill Schwarz
Donna Stewart
Julie Van der Laan (9-11 am)
Ralf Wall
Trevor Waurechen
Laurie Wonfor-Nolan
Not long now - it's getting exciting!