APPLICATION FOR GALLERIES-MEETING SPACES OVERVIEW

AP is just beginning management of the Regina St. properties. More details will be available soon and questions are appreciated. Both available spaces require modifications, additional furniture and equipment. Photos and floor plans with dimensions will be available soon.

The Window Gallery 
The Window Gallery at 56 Regina St. North is a highly visible display space facing Regina St., with additional display and reception opportunities in the adjoining entry lobby which is 10 feet wide x 16.5 feet long. The gallery exhibition space, approximately 16 feet wide and 5 feet deep, is suitable for small exhibitions, installations and facilitates the exhibition of innovative artwork.  Art in the Window Gallery may be hung from overhead hooks, on the white brick wall with command strips, or with nails into the mortar joints provided by the exhibitor. AP can provide grid wall segments stored on-site. Night- time overhead general lighting and / or LED spotlights on a timer are available. Art labels and art signage is be mounted with Sticky Tac or Reusable Adhesive Putty; no tape, nails or tacks. This space receives direct sunlight so heat and light sensitivity should be considered.

  • Exhibitions are two weeks, by application, bookings begin and end on Mondays at 2pm.

  • The gallery may be open for receptions and to the public by arrangement with the artist or Art$Pay,  with supervision provided by the exhibitor or Art$Pay. Receptions may be held next door in the gallery at  52 Regina.

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The Gallery at 52
52 Regina St. N. has a larger well-lit main floor commercial gallery space approximately 25 feet wide by 37 feet long, with slat walls on three sides and hanging hardware provided, suitable for larger exhibitions, group shows, workshops, small conferences, sales of fine art & craft, meetings, Meet-ups, lectures, panel discussions, small gatherings, art documentation , book launches, poetry readings, acoustic music nights, visiting artists’ short term use, pop-up events and more. This main gallery can accommodate approximately 35-40 seated with some folding chairs provided. Exhibitions and other uses may happen concurrently. Exhibitions may be for two to four weeks. Longer uses are negotiable. Bookings begin and end on Mondays at 2pm. Only the provided slat wall hanging hardware is to be used to install artwork; no nails, screws, or tape. Art labels and art signage is be mounted with Sticky Tac or Reusable Adhesive Putty; no tape, nails or tacks, and are to be removed at tear down.

Public Hours 
The Gallery at 52 is to be open to the public Thursdays & Fridays from  4-7 pm and Saturdays from 1- 4 pm, with gallery supervision provided by the exhibitor.
The Window Gallery is open to the public by arrangement with AP. 
Additional and extended times are possible by approval; weekdays by 10 pm, Friday & Saturday by 11 pm with all attendees and belongings gone.

Applications & Proposals 
Art$Pay welcomes applications and proposals from collectives, artist groups, organizations and individual artists. AP Members and those events having a visual arts focus will be given first consideration. Re-occurring events such as workshops and meetings are limited to one use per month at this time.
These spaces are not available for processes or events that involve open flame, kilns, strong fumes including aerosols and encaustic work, the creation of dust, loud noise, amplified music, machinery or heavy power uses, exterior events involving alcohol; and are pet and smoke-free premises.
All applications must be submitted at least 10 days in advance and approved by AP, with art exhibition applications sooner if possible. The AP Administrator works part-time on three week days so same-day communications are not always possible. AP will accept booking requests for after November 1, 2019, however user terms, conditions and fees may change. Those details will be emailed by AP at that time with a request for confirmation.

Access to Galleries
Both  buildings are locked except for published Open Hours.
Access to view the galleries, to arrange times to install, public hours, receptions and tear down are by appointment to info@artspay.org  with the Property Manager who will explain procedures, lighting, installation options and the location of supplies in more detail.

Fees & Commissions

  • For operational simplicity a deposit will not be required. Please do not apply until there is a 100% commitment to dates and times. With ‘emergency-only’ exceptions, ‘no-shows’ or cancellations will be denied future access. 

  • Use of these spaces involves a ‘pay what you can & what is fair’ approach.  Please consider that hard costs such as administration, maintenance, insurance, taxes etc. are involved for AP.
    AP does not take commission for the sales of art unless the event is an organized AP Member event.

  • Arrangements for a key and $100 security deposit may be required. In the event of damages, theft or garbage left behind, that deposit will not be returned.

User Responsibilities

  • AP provides the display space, lighting, grid wall display system, zip-ties, and a stepstool. 
    The person applying for the use of the space is responsible for the use of that space, their event & guests, and to arrange for supervising monitors to be present all times of the event.

  • Users are required to arrange for their own art installation, assistance, supplies, hardware, tools, display removal, additional furniture and equipment needs, receptions, food, drink, volunteers & help, promotions and sales processes. Use of the AP grid wall system is a 2 person job.

  • If alcohol is to be served at receptions, users must obtain approval from AP and an LCBO “Special Occasion Permit” (SOP) which may take 10 days, and are required to abide by the rules and regulations of that permit by law.

  • All garbage and recycling is to be taken away immediately following the event, and the space returned to pre-event condition unless alternate arrangements are approved by AP.

  • The exhibitor should plan to insure their displayed artwork and are required to arrange their sales and art delivery processes. Sold art may not be left for pick-up.

Promotions
With the exception of ArtsPay organized events, exhibitions at the Window Gallery and The Gallery at 52 are considered independent events and all invitations and promotions should reflect this.
AP will list all Art Incubate exhibitions on the website and share your own social media postings.
AP will promote members’ exhibitions only. Please provide the required information here and send a publicity image to info@artspay.org.

Accessibility, Washrooms & Public Access
Unfortunately these buildings are currently not wheelchair accessible.
A public washroom for both buildings is located in the entry lobby at 56 Regina St. N. 
Users and their guests are asked to respect tenants’ privacy and rights to use of their space, and are prohibited from wandering the buildings.

Parking 
Free parking is available for approximately 26 vehicles in two paved areas between and behind the buildings plus a city parking lot adjacent to 52 Regina St. N., other nearby lots and on-street parking.

Use the form below to apply to use our galleries and meeting space at 52 and 56 Regina St. N. Waterloo, ON.

Name *
Name
Include event type or brief description; address, date(s) & times being requested; number of attendees expected. You may be asked for more details prior to approval. For Art Exhibitions applications please see additional requirements in the Overview document.

 ART EXHIBITIONS - ADDITIONAL REQUIREMENTS

Submit the form above AND email to info@artspay.org with Subject: Exhibition Application:

 1. A brief description of the proposed exhibition including: exhibition space requested, dates,  a list of participating artists’ names, a description of the proposed work and medium(s) involved; theme if applicable, any special installation, safety or security considerations, any community associated events, any interactive or exterior components. 

2. Access Times Requested 

  • Installation date & time

  • Tear down date and time

  • Reception date(s), times, plans; and if alcohol is being served

  • Additional public hours

 3. For the Window Gallery only; from the list of options described above  please describe:

  • How the work will be installed; subject to approval

  • Lighting requested

4. Good quality jpg images of artwork that is representative of the artwork to be displayed:
3-5 images for individual applicants and  5-10 images for group applicants.
If the images exceed 2 MB, please upload the images to Dropbox, Google Drive or another file-sharing service and provide a link in the body of your submission email.
Images must be numbered correctly and correspond correctly to those in the image list:  Image Number_ LastName (ex 01_Dragomir)

5. A corresponding image list with image number, title, date, medium, dimensions (inches)

AP Approval
You will be notified by emailed and, if approved, will be asked to indicate acceptance of the terms and conditions described.

Be sure to add info@arspay.org to your contacts!