Secondary and Post-Secondary Visual Artists in Waterloo Region
Art$Pay Member Annual Juried Show & Sale 2019 - November 8, 9; set-up on Nov. 7

LOT42 Global Flex Campus, 80 Ton Room, 41 Ardelt Place, Kitchener

OCT 15
 -   AP Annual Show Submissions to 6pm cut-off
OCT 25 -   Art selection notification sent by AP to all applicants
NOV 7 -    3 to 8pm - Art installation by artist, with available juror consultation
NOV 8 -    5 to 6pm Interior Designers Preview Reception, TBA
                 6 to10pm - Opening Reception with SHORE
NOV 9 -    Noon – Preshow Activity, TBA
                 1 to 4pm - Show continues, followed by tear-down & sold-art pickup


  • Applicants must be secondary or post-secondary students living in Waterloo Region at the time of submission and exhibition

  • Original, current 2D artwork

  • Reproductions and prints must be limited in edition, 25 or fewer copies, each signed and numbered. Artist proofs are accepted.

  • Work submitted is to be from the same body of work

Deadline is by 6:00 pm Tuesday October 15
by email to
Submitted artwork must be designated for this event; not sold in advance or substituted.
Only complete submissions received by deadline will be considered.
Late submissions will not be considered.

1. Email subject: “(Your Full Name) – “Student Submission - AP Member Annual Show”

2. Up to 10 artworks submitted per artist, with good quality jpg images. If the images will exceed 2 MB, please upload your images to Dropbox, Google Drive or another file-sharing service and provide a link in the body of your submission email. See AP TOOLBOX for help

Images should be titled by number and last name (ex. 02_Smith).

3. An image list, in this order: number, title, series numbering if applicable, year completed, medium(s) specified, dimensions in inches h x w x d, price including HST if applicable. Include any special considerations important to the display of your work.

4. Include in your email or attach a one page PDF with:
Your full name, home & mobile phone number(s), email and website addresses, the full name of the school or university you are attending currently.

 5. Your presence is required to help install the art and during both exhibition dates and times.


  1. Four to six secondary or post-secondary artists will be selected to display 3 or 4 works each during this event. All applicants will be notified of art selection by email on or by Friday October 25, 2019. There is no fee to submit or to participate.

  2. Images submitted may be used by Art$Pay for event promotional purposes.

  3. Participating artists help with the distribution of event promotional flyers and social media posts.

  4. Art must arrive ready to install, with proper hanging mechanisms; see FAQ 7.

  5. Artists do their own art installation with help and Juror consultation. The AP grid wall display system will be installed; see .  Artists will be asked to help take that display down at exhibition closing.

  6. Artists handle their own sales transactions. The Square Credit Card Reader is a credit system used by many artists.

  7. Sold art remains as installed in the exhibition until closing at 4 pm on Nov. 9 and is to be noted with a red sticker on the art label; provided by AP.


1. Do I need to be present on both days Nov. 8 & 9?
Yes, to give the public an opportunity to engage with the artist, to talk about your work, process sales, and to take advantage of other opportunities which often happen as a result of events.

2. Why is such a big range of images being requested for submission?
All selected art remains as installed for the duration of this annual exhibition and sale. A submission should include sufficient artwork to allow for the jurors’ selection process potentially excluding some of those submitted works. Many artists find including works of varied sizes and price points helps with event sales.

3. Can I sell my submitted approved artwork; bring in fewer works than approved, display the approved work in another exhibition, or substitute these with works not approved by the juror? 
No, by submitting you are promising that all approved artwork will be made available for this event. If someone is interested in purchasing, invite them to the event!

4. Can I make or bring more work to replace ‘sold art to the art installation?
No, not for this annual exhibition and sale. This is reflected in the range of images which may be submitted for approval and the submission deadline, which has been set as late as possible. 

5. What about the Fees and Commissions?
There is no submission, event fee required or commission paid by student artists.

6. Who installs the artwork in exhibition and provides the art labels?
The artists provide their own art labels using the AP format provided in the notification letter and install their own work in consultation with a Juror on a grid display system provided by AP.

7. What’s provided by AP, and what does the artist have to provide?
AP provides the installed grid wall display system, lighting, artist name sign, hanging hardware and a hanging shallow shelf / basket 24” wide x 12” deep; suitable for small work, stacked unframed works, business cards, sales processing needs and intended to replace the need for tables.

With the predicted number of participants and guest circulation, it’s not possible for artists to have individual tables in addition to their booths, and displays need to be kept within the booth end walls parameters..

The artist provides their approved art with all 2D work prepared to hang from the display system hooks , art labels using the AP format, a small stool or chair as needed.

With a black grid wall system, some artists prefer to display small or fragile works mounted on a larger board or sheet.

8.  Will there be an admission to this exhibition?
Yes, to help offset expenses, the Friday opening reception will be a $25 ticketed event with $10 going to our event charity partner SHORE. That ticket price will include food and entertainment and is good for free re-admission on Saturday.

A $5 cash admission will be required on the Saturday, with children 12 and under free.

9. What is Art$Pay?
An artist-run, non-profit organization, Art$Pay connects visual art practitioners with opportunities, community, and advocates for fair pay.

Member benefits includes access to the display system at member rates, a Discount Card for use at Curry’s Artist’s Materials, Chapters Waterloo, THEMUSEUM, ZM Cycle & Fitness, Open Sesame and more, free art critique sessions in public galleries with paid professional art experts, art rental opportunities including The Centre In The Square, juried exhibitions and sales organized for members, notifications of posted jobs and Calls, subsidized workshops, monthly Meet-ups with organized Artist Talks, and other benefits at .

More details will be provided in the notification to selected artists.

Questions? Please contact Cathy Farwell, AP Manager at